Whether you are someone that uses Google or Microsoft services, you can take advantage of different Google and Outlook calendar task features that will make planning your day a breeze similar to a daily planner. Let’s go over some tips to get the most out of your Google and Outlook calendar tasks.
How do you track tasks at work?
Online calendars allow you to separate everything from your reminders to your events, and even your tasks. This can allow you to not only access your to-do list for the day, week, or month, but also the rest of your calendar at the same time.
How do you manage your time?
Google and Outlook calendar task features can make planning your day a breeze similar to a daily planner. One of the best things that you could do if you are looking to boost overall productivity would have to be learning keyboard shortcuts in your calendar software of choice.
Learn Shortcuts And HotKeys
One of the best things that you could do if you are looking to boost overall productivity would have to be learning Outlook keyboard shortcuts. There are so many shortcuts that you can learn for Outlook and Google Calendar which will save you a lot of time.
Being able to do a lot of the actions that you regularly have to do with a mouse or a cursor on your computer can take up a lot of time. Instead, you should be learning some keyboard shortcuts that can reduce the time you spend doing things.
Stay On Top Of Your Calendar Tasks
Google’s Task Sidebar
If you are looking for an easy way to integrate all of your meetings, events, and tasks into one place, Google has got you covered. By going into your Google Calendar, you will create an entire calendar with color-coded labels.
This will allow you to separate everything from your reminders to your events, and even your tasks. This can allow you to not only access your to-do list for the day, week, or month, but also the rest of your calendar at the same time.
Outlook’s Task Area
With Outlook, you can view tasks in a variety of ways. For one, you will view it by going to the “daily task list” in Outlook’s Calendar. Another way would be to go to the “To-Do” bar, and in the dedicated “Task” section. Each of these will allow you to access your tasks and it will give you the option to create new tasks.
Google Task And Calendar Tips:
1. High Priority.
One of the best things that you should be able to do to boost your productivity would be to create a dedicated list of high priority tasks that you have to complete. The best way to keep your high priority tasks at the top to be seen all the time is by creating a list just for them. Create a new list for high priority tasks and you will keep them front and center.
2. Clean It.
One of the biggest mistakes people make when they are using Google Tasks and its features are not cleaning out their task list. If you will be using Google Tasks, you want to clean it after you are done with certain tasks to avoid cluttering the task list and making it less efficient. By cleaning it once a week, you should be able to maintain a high level of efficiency and allow Google Tasks to save you time.
3. Due Date.
One thing that you should do is set a due date in Google Tasks for every task you create. Without setting a date for a task to get completed, you will probably continue to put it off. By setting a date, you will be able to not only remind yourself to do it, but it will keep from the task cluttering up your entire list.
Outlook Task And Calendar Tips:
1. Show Flags.
One of the first things that you will want to do when you are looking to get the most out of your Outlook task feature would be to show flags and tasks from your Inbox. By doing this, you will ensure that you can see it while looking at your emails.
2. Add Tasks From Emails.
Another tip that you should use would be to create tasks from your emails to enable quick note taking. While you could always flag the items for follow-ups, it will not allow you to add any additional information that needs to be added that way.
Because of this, it might be better to convert the email that you are looking at into a task. That way, you will add any notes you want to add or other kinds of information. From that point, you can re-flag it.
3. View Calendar And Email Side By Side.
This is another simple yet very good way to improve overall efficiency throughout your efforts. You will right click either your calendar or your Inbox and open it in a new window which will allow you to split screen or dual screen the two. This can help you look at both at the same time which will really save you a lot of time.
By following these tips, you and your coworkers should be able to get the most out of your Google and Outlook calendar tasks and their features. These are increasingly important efficiency and productivity tools when used properly both inside and outside of project management.